Privacy Policy
Effective Date: October 1, 2024
At Aggie Foundation, we value your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and protect information when you interact with us through our website, forms, donations, grant applications, funding requests, volunteer opportunities, events, communications, and other services.
By using our website or services, you agree to the practices described in this Privacy Policy.
1. Information We Collect
We may collect personal and non-personal information from individuals, organizations, donors, applicants, volunteers, event participants, and website visitors.
1.1 Personal Information
We may collect personal information that you voluntarily provide to us, including but not limited to:
- Full name
- Organization name
- Email address
- Phone number
- Mobile phone number
- Mailing address
- Donation information
- Grant application or funding request information
- Volunteer registration information
- Event registration information
- Messages, questions, or requests submitted through website forms
- Any other information you choose to provide when contacting or interacting with Aggie Foundation
1.2 Payment and Donation Information
When you make a donation, payment details may be collected and processed by third-party payment processors, such as PayPal or other approved services.
Aggie Foundation may receive donation details needed for acknowledgment, receipts, reporting, and record-keeping, but we do not directly store full payment card information unless otherwise stated by the applicable payment processor.
1.3 Non-Personal Information
We may collect non-personal or technical information about your interaction with our website, including:
- IP address
- Browser type and version
- Device type
- Pages visited
- Time and date of visits
- Referring websites
- General website usage data
- Cookie and analytics data
1.4 Sensitive Information
In some cases, Aggie Foundation may collect sensitive information if it is necessary for a specific program, volunteer activity, application, event, or service.
Sensitive information will only be collected when voluntarily provided or when necessary for the stated purpose. We will use reasonable safeguards to protect this information.
2. How We Use Your Information
Aggie Foundation may use collected information for the following purposes:
2.1 To Provide and Improve Services
We may use your information to operate our programs, process donations, review grant applications or funding requests, manage volunteer opportunities, coordinate events, respond to inquiries, and improve our services.
2.2 Communication
We may use your contact information to communicate with you about:
- Your inquiry or request
- Grant applications or funding requests
- Donation confirmations or donor acknowledgment
- Volunteer opportunities
- Event participation
- Program updates
- Follow-up questions
- Administrative notices
- Requested information
- Community updates, fundraising messages, or promotional communications, where permitted by law and consented to when required
2.3 Donor Acknowledgment and Record-Keeping
We may use donation information to process donations, provide receipts, acknowledge contributions, maintain financial records, and comply with tax, accounting, or legal obligations.
2.4 Application and Program Review
We may use information submitted through grant applications, funding requests, or program forms to evaluate eligibility, communicate with applicants, request additional information, make funding decisions, and manage program participation.
2.5 Compliance and Legal Obligations
We may use information to comply with applicable laws, regulations, court orders, reporting obligations, financial requirements, tax requirements, fraud prevention, and other lawful purposes.
3. SMS/Text Messaging Privacy
If you provide your mobile phone number and opt in to receive text messages from Aggie Foundation, you are giving Aggie Foundation permission to send SMS/text messages to the mobile number you provided.
SMS/text messages from Aggie Foundation may include messages related to your inquiry, grant application, funding request, donation, volunteer participation, event participation, program updates, reminders, follow-up communication, requested information, and other communications related to Aggie Foundation programs and services.
SMS opt-in is voluntary. Consent to receive text messages is not a condition of donating, applying for funding, volunteering, participating in programs, attending events, or using Aggie Foundation’s services.
Message frequency may vary. The number of messages you receive may depend on your inquiry, application status, participation in programs or events, or other interactions with Aggie Foundation.
Message and data rates may apply. Standard messaging and data rates from your mobile carrier may apply to any SMS/text messages sent or received.
You may opt out of receiving SMS/text messages at any time by texting STOP. After texting STOP, you may receive a confirmation message, and Aggie Foundation will stop sending SMS/text messages to your mobile number unless you opt in again.
You may request assistance at any time by texting HELP.
Aggie Foundation does not sell, rent, or share mobile phone numbers, SMS opt-in information, or text messaging consent with third parties or affiliates for marketing or promotional purposes.
All categories listed in this Privacy Policy exclude text messaging originator opt-in data and consent. This information will not be shared with any third parties except as necessary to provide messaging services, comply with legal obligations, or support communications you have requested.
4. Data Sharing and Disclosure
Aggie Foundation does not sell or rent your personal information.
We may disclose limited information only as needed to operate our website, process donations, manage programs, review applications, communicate with you, provide requested services, or comply with legal requirements.
Mobile phone numbers, SMS opt-in information, and text messaging consent are not sold or shared with third parties or affiliates for marketing or promotional purposes.
We may share information in the following limited circumstances:
4.1 Service Providers
We may share limited information with trusted third-party service providers that help us operate our website, process donations, send communications, manage forms, provide technology support, analyze website performance, or administer programs.
These service providers are only authorized to use the information as necessary to provide services to Aggie Foundation.
4.2 Payment Processors
Donation and payment information may be processed by third-party payment processors. These processors are responsible for handling payment information according to their own terms and privacy policies.
4.3 Legal Obligations
We may disclose personal information if required by law, court order, subpoena, government request, regulatory requirement, or when we believe disclosure is necessary to protect our rights, safety, property, users, donors, applicants, volunteers, or the public.
4.4 Program or Event Administration
If you participate in an event, volunteer opportunity, grant process, funding request, or program, we may use limited information as necessary to coordinate participation, verify eligibility, provide updates, or administer the program.
We do not share mobile phone numbers or SMS consent information with third parties or affiliates for their own marketing or promotional purposes.
5. Data Security
Aggie Foundation takes reasonable steps to protect personal information from unauthorized access, disclosure, alteration, misuse, or destruction.
We may use security measures such as secure servers, restricted access, encryption where appropriate, administrative safeguards, and trusted technology providers.
However, no method of transmission over the Internet or method of electronic storage is completely secure. While we make reasonable efforts to protect your information, we cannot guarantee absolute security.
6. Data Retention
Aggie Foundation retains personal information only for as long as necessary to fulfill the purposes for which it was collected, provide services, maintain records, comply with legal obligations, resolve disputes, and enforce agreements.
Donation records, financial records, application materials, and program records may be retained for longer periods when required for tax, accounting, reporting, legal, or organizational purposes.
7. Your Choices and Rights
Depending on applicable law and the nature of your interaction with Aggie Foundation, you may have certain rights regarding your personal information.
7.1 Access and Correction
You may request access to the personal information we maintain about you and request that inaccurate or incomplete information be corrected.
7.2 Data Deletion
You may request that we delete personal information, subject to legal, financial, tax, reporting, or operational requirements that may require us to retain certain records.
7.3 Email Opt-Out
You may opt out of marketing, fundraising, or promotional emails by following the unsubscribe instructions included in our emails or by contacting us directly.
Please note that we may still send transactional, administrative, donation-related, application-related, or service-related emails when necessary.
7.4 SMS/Text Message Opt-Out
You may opt out of receiving SMS/text messages from Aggie Foundation at any time by texting STOP.
You may request help at any time by texting HELP.
Message frequency may vary. Message and data rates may apply.
After opting out, you may receive a confirmation message, and Aggie Foundation will stop sending SMS/text messages unless you opt in again.
8. Cookies and Tracking Technologies
Our website may use cookies and similar tracking technologies to improve website functionality, analyze traffic, understand user behavior, and enhance the user experience.
Cookies are small files stored on your device. You may control or disable cookies through your browser settings. Disabling cookies may affect some website functionality.
9. Third-Party Links
Our website may contain links to third-party websites, services, donation platforms, payment processors, social media pages, or partner resources.
This Privacy Policy does not apply to third-party websites or services. Aggie Foundation is not responsible for the content, privacy practices, security, or policies of third-party websites.
We encourage users to review the privacy policies of any third-party websites they visit.
10. Children’s Privacy
Aggie Foundation does not knowingly collect personal information from children under the age of 13 without parental or guardian consent.
If we learn that we have collected personal information from a child under 13 without appropriate consent, we will take reasonable steps to delete the information.
If you believe a child has provided personal information to Aggie Foundation without proper consent, please contact us.
11. Updates to This Privacy Policy
Aggie Foundation reserves the right to update or modify this Privacy Policy at any time.
Any changes will be posted on this page with an updated effective date. We encourage users to review this Privacy Policy periodically to stay informed about how we collect, use, and protect information.
Your continued use of our website or services after changes are posted constitutes acceptance of the updated Privacy Policy.
12. Contact Us
If you have any questions, concerns, or requests related to this Privacy Policy or how Aggie Foundation handles personal information, please contact us through the contact information provided on our website.